Executive Assistant to the Founding Director

Reports to: Founding Director

Classification: Full-time, exempt

Date Available: Immediately

About the Position

The executive assistant provides high-level administrative support to the museum’s Founding Director, working collaboratively with all levels of management and staff, and liaising with the museum’s board of directors, outside contractors, vendors, and VIP visitors. Administrative work includes managing the director’s appointments, sourcing and arranging all business travel, completing expense reports, and maintaining a fully updated calendar. Within The Broad’s fast-paced work environment, the position handles a high volume of correspondence, creating presentations for meetings including board meetings, and processing contributions and documents on behalf of The Broad Art Foundation. The executive assistant coordinates select events such as exhibition openings or other events, both large and small. The executive assistant negotiates and manages business transactions with a wide range of partners, contractors, and vendors. Curatorial assistance includes artwork, exhibition and art market research relevant to the Founding Director’s work on developing The Broad’s art collection.

Duties and Responsibilities

  • Provide high-level administrative support – anticipating, identifying, and addressing the needs of the director and executing solutions to those needs in a timely manner

  • Coordinate the director’s schedule, ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and presentation software

  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors

  • Greet and guide VIP visitors or groups, including key museum constituents such as corporate sponsors, when required, or on behalf of the Founding Director

  • Track artwork acquisitions

  • Make travel arrangements, coordinating flights, accommodations and other itinerary specifics

  • Manage aspects of the museum’s relationships with existing and potential corporate sponsors

  • Assist with VIP visitor requests

Experience and Qualifications

  • Proven experience as an executive assistant or other relevant administrative support experience

  • In-depth understanding of entire MS Office suite

  • Exceptional ability to successfully organize, plan, prioritize, and manage multiple priorities, often on short deadlines; able to work within a fast-paced environment

  • Meticulous attention to detail

  • Excellent written and verbal communication skills with exceptional ability to interact diplomatically, efficiently, and effectively with a wide range of constituents, both externally and internally

  • Professional, discreet, and mature demeanor with the capacity to communicate effectively with leading figures in the art market and the museum world

  • Knowledge of 20th/21st century art, a B.A. or M.A. in art history or museum studies preferred, and/or professional experience in the field

  • Knowledge of local, national, and international arts patrons, funders, leaders, professionals, dealers and artists, or proven aptitude for comprehending quickly and operating within a complex network of high level stakeholders

  • Prior art museum experience and knowledge of museum operations, standards, practices, and procedures preferred

  • Fluency in foreign languages is a plus

Schedule

Full-time, Monday through Friday. Office hours are 9 a.m.-6 p.m. Must be available for occasional special events on evenings or weekends. 

Compensation

Competitive and commensurate with experience.  Excellent benefits including health, dental, vision, and a comprehensive 401k retirement savings plan.

Additional Requirements

Employment is contingent upon a satisfactory background and reference check, which will include criminal reports as well as verifications of employment and educational records. You must be legally authorized to work in the United States for any employer.

To Apply

Apply Now

Please submit your resume and letter of interest. We will contact only the candidates selected for further consideration. No phone inquiries, please.

Equal Opportunity Employer

The Broad is an equal opportunity employer and we aspire to reflect the diversity of Los Angeles in both our staff and visitors. We will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We prohibit associational and perception-based harassment and discrimination based on national origin. The Broad believes that by actively building a workforce of the brightest people from the widest possible range of backgrounds, we can innovate and inspire and engage with the widest possible audience.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.